AZ Pinto Horse Club

Arizona Pinto Horse Club

Constitution and By-laws

ARTICLE I, NAME:

This Organization the official abbreviation shall be will be named Arizona Pinto Horse Club.

ARTICLE II, PURPOSE:

The purpose of this non-profit Organization shall be to promote the Pinto Horse through horse shows, trail rides, and other events, the promotion of good horsemanship, horse husbandry, the promotion of sportsmanship and any other social endeavors to promote the Pinto Horse. To further the purpose of the Pinto Horse Association of America. To promote the use of the PtHA as the official registry of Pinto Horses in America.

ARTICLE III, POLICIES:

This Organization shall have no interest in personal grievances of one member towards another and no discussion of this nature will be allowed at any meetings of the Organization, likewise, no discussion of a political nature will be allowed.

ARTICLE IV, MEMBERSHIP:

Membership shall consist of breeders, owners, exhibitors, and anyone of good moral character interested in promoting the Pinto Horse.

ARTICLE V, OFFICERS:

Section 1. The Officers shall be members, or become members, of the Pinto Horse Association of America, Incorporated to hold an office in a Charter Association. An Officer is automatically a representative of the Pinto Horse Association of America Incorporated.

Section 2. All Officers shall be selected from the membership and they shall consist of a President, a Vice-President, Secretary, and a Treasurer, who shall be the Executive Committee, and be responsible for the routine administration and management of the Organization. The duration of office shall be one (1) year, from January 1, to December 31. and until their successors eave been elected and have qualified.

Section 3. The Officers, after routine nomination, shall be elected at the Annual meeting held in November each year. Election is to held prior to the banquet. Voting members are not required to attend the banquet. Officers will officially take office in December. They may be re-elected for one (1) additional term, serving no more than two (2) consecutive terms in the same office. Elections shall be closed written ballots. Members holding Individual, Husband/Wife or Family Memberships must be eighteen (18) years old or over to be eligible to vote. A person receiving a majority of the votes cast for each office shall be deemed to have been elected.

ARTICLE VI, BOARD OF DIRECTORS:

There shall be a Board of Directors consisting of BOTH the Executive Committee and 4 Directors elected at Large from the membership who shall serve a term of 2 years each, being elected each year to replace the 5 that have completed their 2 year terms. In addition to the above Directors, the outgoing President shall serve a following one (1) year term as Director-At-Large unless he has been nominated and elected to an office in the Executive Committee or as one (1) of the above mentioned Directors. The aforementioned being the Board of Directors shall meet at the call of the President and at least twice a year at a time and place set by him, one (l) such meeting to be held each calendar six (6) months.

ARTICLE VII, AMENDMENTS:

Any proposed amendments to this Constitution may be submitted in writing at any membership meeting of the Organization. Such proposed amendment must be signed by three (3) members of the Organization, in good standing, before being submitted to the meeting. It shall then be read to the membership, by the Secretary. After such notice, a copy of the proposed amendment shall be sent by the Secretary not less than fifteen (15) days prior to the next meeting to each member with a notice of the next meeting, at which time the amendment shall be re-read and discussed, then voted upon. It shall become a part of the Constitution only if passed by two-thirds (2/3) vote of the eligible voting members present and voting at said meeting.

BY LAWS

The Constitution lays down principles of the Organization, the By-Laws concern chiefly the method of procedure rather than the basic principles. These By-Laws are more easily amended than the Constitution and their amendments need not, in any way effect the aim the main purpose of the Organization.

ARTICLE I. DUES:

Section 1. The annual dues of the Association shall be:

Junior individual (under 18 year of age) $ 10

Senior individual (18 years and older) $ 15

Family Basic (husband and wife only) $ 25

Family Comprehensive (husband, wife & children under l8) $ 35

THE ANUAL DUES SHALL BE DUE ON A CALENDAR YEAR BASIS.

Section 2. Annual dues become due and payable on January 1, of the year of membership. Members not paid in full by March 1, will be declared delinquent and removed from the good standing membership roster. Members declared, delinquent shall not be permitted to vote or participate in the Organization’s business.

Section 3. Any member who has been dropped from the active membership roll for any reason, in order to become reinstated shall make a regular application for membership.

Section 4. All members shall be notified through either the Charter

Newsletter or by a special notification from the Secretary, of the time and place of the meeting at least one (1) week, or more, when especially provided for.

Section 5. The interest of any member in the property or money of the

Organization ceases with termination of their membership.

Section 6. All dues and membership application forms are to be submitted to the Treasurer.

Section 7. Dues paid after November 1 will carry over for the following year with voting privileges for the forthcoming year only.

ARTICLE II, MEMBERSHIP:

Section 1. Applicants for membership shall be submitted to the Treasurer upon receipt of application and dues.

Section 2. All new members will be acknowledged at the next meeting following the receipt of their application and dues.

Section 3. Any member in good standing may file charges against any other member for conduct likely, in his opinion, to endanger the welfare or character of the Organization. The charge must be in writing and the accused must be given, thirty (30) days lime in which to prepare and present his defense. After all matters are considered, a two thirds (2/3) vote of ''the membership present and voting will suffice to expel a proven guilty member.

Section 4. Voting privileges is restricted to members holding Individual, Husband/Wife or Family memberships AND must be l8 years or over to vote. Members must be present to vote. No PROXY voting within the Husband/Wife or Family memberships. Both Husband and Wife have one vote each from a Family Membership.

ARTICLE III, DUTIES OF OFFICERS:

Section 1. President: The President shall preside at all meetings of the Executive Committee, the Board of Directors and the Membership. He/she shall exercise general supervision and management over all affairs of the Organization and shall serve as an Ex-Officio member of all Standing Committees. who may vote only to break a tie therein, except the nominating committee.

Section 2. Vice President: The Vice President shall preside in the absence of the President. He shall be Chairman of the Finance Committee and insure submission of the annual budget to the Board of Directors. He shall present the approved budget to the January meeting for ratification.

Section 3. Secretary: The Secretary shall:

Cause to be kept and maintained the minutes of all meetings of the Organization, Standing Committees, Executive Committee and Board of Directors. These minutes shall be an accurate and official record of all business transacted.
Be custodian of all Association records including monthly financial reports of the Treasurer.
Caused to be kept and maintained, accurately a roster showing names, addresses, position held in Organization of each active member and shall publish semi-annually to the entire membership. Copy of this roster will be furnished to the National .Association after November 1, and not later than November 30, of each year. .
Cause to prepare all correspondence, reports and routine business records of and for the Organization.
Notify each member of all regular meetings, special meetings, and social activities; likewise send out notices of Executive Committee and Board of Directors meetings.

Section 4. Treasurer: The Treasurer shall receive all Organization funds, keep them in e bank or Depository approved by the Executive Committee: keep faithful records of all receipts and expenditures and disperse the Organizations funds ONLY by checks signed by two (2) of the Officers (himself and another) Must exhibit rend file vouchers for all disbursements; and at the November meeting, prior to the election of Officers, read to the members present. a list of members in good standing who have the privilege of voting in said election. The Treasurer shall be a member of the Finance Committee.

ARTICLE IV, DIRECTORS:

Section 1. Election and Tern of office: The 5 Directors shall hold office for years and Director being elected from each of the sections of the State. In addition to the above directors the outgoing President shall serve following one (1) year term as Director-At-Large unless he has been nominated to an office in the Executive Committee or as one of the 5 above mentioned Directors. A Director, upon being nominated and elected to office in the Executive Committee will be replaced by regular ballot and the newly elected Director will be fill the unexpired term of the Director he will be replacing.

Section 2. Duties of the Board of Directors: The Board of Directors shall be the policy making body of the Organization and act upon all important issues brought before the board by the Executive Committee. Their decision is final unless vetoed by a two-thirds (2/3) vote of the members present and voting at a regular meeting. The Board of Directors shall approve the Annual Budget submitted by the Finance Committee. Require an Audit of the Financial Records and Assets of the Organization no more than two (2) months prior to the January meeting. The reading at the January meeting to be for ratification.

ARTICLE V, COMMITTEES:

Committees other than Standing Committee shall be appointed and charged with responsibilities by the President.

ARTICLE VI, STANDING COMMITTEES:

There shall be four (4) Standing Committees: the Chairman of which will be appointed by the President at the January meeting. The Committees and their responsibilities are:

Section 1. Nominating Committee: This committee shall consist of a Chairman appointed by the President and at least two (2) members appointed by the Chairman. The

Committee will meet on call of the chairman and will be constantly on the alert for potential officer material with the membership. At the November meeting the Committee will submit a slate of candidates with at least two (2) qualified nominations for each office, including the members of the Board of Directors. The presentation of this slate does not preclude nominations from the floor.

Section 2. Events Committee: This committee shall consist of the Chairman appointed by the President and at least four (4) members appointed by the Chairman. The committee shall meet at the call of the Chairman and prepare a recommended program of events to be sponsored and managed by this Organization for each month of the calendar year. The recommended .program will be presented to the Executive Committee in January. The Executive Committee will review the program for presentation to the membership during the January meeting for membership and approval by simple majority vote. Such programs should include, but are not limited to, the establishment of appropriate booths at fairs, horse shows, and other related activities.

Section 3. Membership Committee: This committee shall consist of a Chairman appointed by the President and at least two (2) other members appointed by the chairman.

The committee shall meet at the call of the Chairman and shall publish eligibility requirements for membership consistent with the purpose of this Organization. The committee shall plan and execute a program for actively promoting the membership among those persons considered eligible for membership.

Section 4. Finance Committee: This committee shall consist of a Chairman who is the Vice President of the Organization and three (3) members appointed by the Chairman, one of whom shall be the Treasurer of the Organization. The Finance Committee shall prepare an Annual budget for the following Fiscal Year for presentation to the Executive Committee and the Board of Directors prior to the meeting in January. This budget, when approved by the Board of Directors, will be the plan for managing all assets of this Organization. The Finance Committee shall cause to be held each year prior to the January meeting a comprehensive audit and inventory of all financial records and assets of the Organization.

ARTICLE VII, MEETINGS:

The Organization shall meet a minimum of 4 times a year.

Section 1. The regular September meeting shall be the Annual Meeting and

Awards Banquet, at which time the election of Officers will take place. Voting members are not required to attend the Banquet. During the Annual Meeting and Awards Banquet the membership will hear reports from all of the current Officers and Standing Committees. The newly elected President is to hold a meeting of the old and newly elected Officers and Directors early in December at which time the old Officers will turn over all records to the newly elected Officers.

Section 2. Special meetings may be called by the Executive Committee and/or the Board of Directors at which time as thought as advisable. Such meetings may not supersede regular meetings except when specially provided for.

ARTICLE V, QUORUM:

The members present at any membership meeting, constitutes a quorum for the transaction of business.

ARTICLE IX, ORDER OF BUSINESS:

The order of business at all meetings of the Organization shall be as follows;

1. Meeting called to order.

2. Roll Call.

3. Reading of the Minutes of previous meeting

4. Treasurer's Report.

5. Committee Chairman Reports.

6. Reading of Communications.

7. Unfinished Business.

8. New Business.

9. Program.

10. Adjournment.

ARTICLE X, RULES OF ORDER:

In the event that any part of this constitution should conflict with rules and

Regulations of the Pinto Horse Association of America, Incorporated their rules and

Regulations shall prevail. This Organization will govern its procedure by "Roberts Rules

Of Order, Revised" and all points not covered herein or provided by the Pinto Horse

Association of America, Incorporated Rule Book, a copy of which shall be available at all times.

ARTICLE XI, AMENDMENTS:

Any amendments to these by-laws may be proposed at any regular meeting. It shall be approved by a majority of those present and it will be voted on at the following meeting